Special Occasions

How to choose the right venue

When you invite people to an event, apart from the theme, the other most important thing that factors into the decision of most of the attendees, is the venue.
If you are an event planner or someone who is about to host an event, you will understand the importance of a venue more than anyone else.

Location
The importance of the location cannot be stressed enough. We must understand that no one will visit an event; however they may like it, if it is too far or improbable for them do so. Nobody likes to spend time traveling and hence, when deciding on your venue, you must keep this in mind. Have a look at your expected attendees and then choose a location that would seem appropriate to most of them.

Size
Have you ever been in an overcrowded room? Did you like it? Well, of course you didn’t. No one does. Hence, while choosing a venue, make sure that the place would still have some breathing space after all of your guests have arrived.

Amenities
Although most of the venues today provide the basic amenities and facilities that would be required during an event, be sure to check that they exist and have been well maintained. You don’t want to spend time on the day sorting out parking problems.

The price
While choosing a venue, more often than not, the deciding factor comes out to be the price. The essential thing is to maintain a balance. You don’t want overspend on the venue as that would mean curtailing your other expenses unnecessarily. At the same time, don’t just settle for the one that has the lowest pricing on the radar. Analyse your budget and see how much you can allocate to the venue without disturbing the rest of the plan.

The visit
It is always advisable to visit the venue and check out all the facilities for yourself. Try and a have a look at some of the previous events that had been hosted at the venue and you would have a better understanding of the place.
*Information obtained from www.offthewallevents.co.za.

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